For freight brokers and logistics offices around Charlotte
Rate confirmations, bills of lading, proof of delivery and carrier invoices arrive as PDFs and phone photos. Someone keys each one into your TMS or a spreadsheet and matches it all up before a carrier gets paid. I build the program that does the reading and matching. Your team handles the exceptions.
The paperwork
Billing and carrier pay come down to a few people typing from PDFs, often with a carrier on the phone asking when they'll get paid.
Load tenders and rate confirmations
Loads keyed into your TMS
Carrier invoices, signed bills of lading and proof of delivery
A match against the load and the agreed rate before anyone pays
Carrier setup packets: insurance certificates, W-9s and authority
Carrier records someone keeps current by hand
When the match is done by eye, a short-paid invoice or a double bill can slip through on a busy Friday.
What I build
Three examples. Yours gets built around your forms and your system.
The program reads each carrier invoice, finds the load, and lines it up against the rate confirmation and the POD. Invoices that match go on the ready list. A different amount, a missing POD or a second invoice for the same load goes to a person with a note.
Tenders and rate confirmations come out as one row per load: shipper, pickup and delivery, dates, rate and extra charges, ready for your team to check and enter.
Setup packets are read into one carrier record, and insurance expiration dates land on a running list, so an expired certificate shows up before a load gets booked, not after.
Proof and who you'd work with
A workers' comp medical bill review company hired me because someone on their team keyed invoice PDFs into an Excel sheet by hand, every week. I built a program that reads the PDFs and builds that sheet in the layout they already used. I had a first working version on their own invoices in about a day. The version they use now checks each invoice's line items against its printed total, and a person reviews the ones that don't match.
That's the carrier pay job in miniature: invoices in, a checked sheet out, and a person deciding on anything that doesn't add up.
I don't name that client here.
I build these programs myself, and you deal with me the whole way. I'm based in Charlotte and glad to come to your office.
I also run Alfred, my own platform for websites and booking. Clients include Outer Realm Comics and Carolina Cuts, a Charlotte barbershop.
How working with me goes
Tell me which paperwork eats the most hours. We'll know fast if it's worth a closer look.
Show me a real week of invoices, rate confirmations and PODs and where they get typed. You get a written quote before any paid work starts.
It runs side by side with the old way until your team trusts it.
A new form or a new way of working. You deal with me for all of it.
FAQ
To start, the program fills a sheet your team already uses. Whether it can go straight into your TMS depends on what it accepts, and I'll tell you plainly after I see it.
Clear photos, usually. Blurry or crumpled ones go to a person. We test it on your real ones when we build the first fix, not on perfect samples.
No. It gets invoices ready and checked. A person on your team approves every payment.
Before I build, we agree in writing on what the program keeps, where it runs and who sees it. I build faster with AI tools, and sample files may go through them, so we can start with redacted copies. I don't hold a SOC 2 report, and I won't imply otherwise.
Other kinds of offices
Josh Bertrand
Founder, Alfred Sites · Custom programs and AI · Workflow Advisor
Fifteen minutes is enough to know. If it isn't worth building, I'll tell you.
Rather talk now? Call or text (315) 807-3292